Procurement Officer

February 2, 2024

Job Location:                        MU-JHU site

Contract duration:               1 year (renewable)

 

Required Qualifications and Experience:

Candidate must possess a minimum of a Bachelor’s degree in Procurement, BSc degree in supply chain management or equivalent from a reputable institution of higher learning. A relevant professional qualification such as CIPS would be an added advantage. NIH/USAID and other donor regulations certifications in procurement are an added advantage. At least a minimum of 2 years’ work experience in Procurement, Stores and Logistics in a similar role from a related research/medical oriented organization/company. Knowledge of Procurement regulations both national and international to promote compliance is required while familiarity with US government Procurement regulations is an added advantage. We seek a motivated professional who possess high level professional integrity with the ability to work independently, demonstrating good judgment. Strong analytical, negotiation, and presentation skills with the ability to work comfortably at tactical operation levels with excellent communication and computer skills and good interpersonal relationships.

 

The holder of this position will work under the direct supervision of the Senior Grants and Procurement Manager and will be responsible for the following duties and responsibilities:

  • Implement procurement as per approved MU-JHU guidelines, policies & procedures. This includes primary responsibility in coordination and facilitation of the procurement requirements, sourcing of quotations, organize and recommend appropriate selection procurement process, creation of Purchase Orders, Development and formulation of purchasing procedures and practices as required.
  • Ensure that a transparent and responsive procurement process is implemented and maintained.
  • Ensuring that all procurement is done at the best value possible, while maintaining the quality of the product.
  • Maintain Vendor information for regularly purchased items and be informed of current local market trends.
  • Provide advice and guidance to users on procurement matters, and coaches users on relevant processes (i.e. User specifications, Requests for Proposals (RFP), Requests for Quotations (RFQ), bid evaluation criteria other competitive procurement tools) to ensure user needs are met to ensure MU-JHU obtains best value, and to ensure procurement processes are transparent
  • Prepare monthly summary reports on the procurement (e.g. monthly score cards), identifying problems in operations and solutions proposed. Work closely with the disposal committee to ensure that disposal procedures for physical inventory are followed. Maintain a centralized filing system for all procurement related source documents – both hard copies and electronic copies
  • Adhere to attain set timeline in procurement of Goods/ services procured as per MU-JHU procurement policy/guidelines and best practice.
  • Monitor contracts and vendor performance and consult with vendors and/or user departments to implement corrective action when required.

Additional Competencies and Personal Attributes:

  • Competent in spoken and written English.
  •  Competent use of Microsoft packages especially spreadsheets and ERP.
  •  Good communication and interpersonal skills.
  •  Remains productive when under pressure.
  •  Demonstrates a systematic and efficient approach to work.
  • Exemplify integrity with zero tolerance to unethical acts.

 

Applications with complete C.Vs, including 3 referees and their full address or contact telephone number, copies of academic certificates and testimonials, should be addressed to the MU-JHU Director Human Resources, through the reception on first floor, MUJHU 1 Building or sent by email (application should not exceed 15MBs) to HR@mujhu.org  – not later than 15th February, 2024 by 5.30pm. Only short-listed applicants will be contacted.

 

Romana Nabbosa